Email payslips to every employee in one click
Send each person on an approved pay run their PDF payslip with a secure link into their employee portal.
Employees who have never used the portal get their portal invite in the same e-mail (the link signs them in; a 6-digit code is included only for first-timers in case the link cannot be opened where the mail is read). Employees already signed in on their phone or laptop are taken straight to the payslip. Links work for 7 days; afterwards the employee enters their work e-mail on the portal for a fresh link.
Step-by-step
- 1Approve the run
Payslips are sent only for approved (or exported/paid) pay runs - open Payroll → Pay runs → the run.
- 2Click 'Email all payslips'
Confirm in the dialog. Every employee with a work e-mail receives a branded e-mail with the PDF payslip attached and a 'View my payslip in the portal' button that opens exactly that payslip.
- 3Read the result
The dialog shows sent / no e-mail / failed with a per-person list. Add a work e-mail on the People page for anyone skipped, then send again; 'Retry failed' resends only the failures. The button label changes to 'Email payslips again (N sent)'.